BASIC ARTICLES FROM THE INTERNAL RUNNING RULES & REGULATIONS OF THE COLLEGE
The Regulations have been approved by the Ministry of Education and Culture on 1-11-1999.
STUDYING
- The academic year is comprised of two semesters. The first semester starts from the day lessons begin and closes on the 31st of January the following year. The second semester starts on the 1st of February and ends on the 31st of May.
- The lessons for the first semester begin in the last week of September and end on 14 January the following year.
- The lessons for the second semester begin immediately after the end of the 1st semester examinations and close on the 14th of May.
- The exact dates for the beginning and closing of lessons, as well as the Examination dates for each academic year are set out in the official Study Guide of the College.
- Study attendance is obligatory throughout the academic year, as well as participation in the written and oral exams or any other kind of tests applied by the College.
- The term “study attendance” includes following lectures and lessons, participating in practical work carried out in the laboratories/workshops of each course of study, seminars, exhibitions and demonstrations, educational visits, being present in work places during the standard industrial training weeks each academic year, as well as participating in all the activities prescribed in the programme of each course or by the teaching staff, including festive events and official parades.
- Students are expected to arrive at the College at least 10 minutes before the start of the first lesson. A student being late for class for any period of over 5 minutes after the commencement of the lesson shall not be admitted to the classroom. He would be permitted to enter the classroom for the next lesson. In such a case his/her absence during the lesson for which he/she was late may be considered inexcusable.
CONSEQUENCES OF INADEQUATE ATTENDANCE
- Students’ absence during lessons [per teaching period] are entered by the lecturers in the relevant section of the class register. The School Secretariat maintains special absence records for each subject and lesson together with the date of absence for every student.
- Absences are distinguished into justified and unjustified. Justified absences are those supported by adequate documentation acceptable to the College ( e.g. extenuating circumstances, illness etc) and unjustified absences are those that are not supported by any documentation or the excuse offered is not admissible, as being unreasonable or at first sight untrue.
- Absences on account of illness must be supported by corresponding medical certificates. Absences for reasons of illness of up to five non-consecutive days only may be justified in writing bearing the signature of the student.
- A student who accumulates unjustified hourly absences exceeding 20% of potential teaching periods during the year is excluded from the final exams and is referred to the September exams of the next year on all the study material taught throughout the year.
ETHOS, CONDUCT
- During their studies at the College, students must display higher ethos and impeccable behaviour in their relations with the Administration, the Management, the Teaching, the Clerical and auxiliary personnel of the College, as well as in their relations with their fellow students.
- A student whose behaviour entails lack of respect towards or is offending to anyone’s personality or is indecent or dishonest or whose conduct towards any member of the staff or other student is utterly socially unacceptable, is referred by decision of the Management to appear before the Disciplinary Committee. The student is entitled to know beforehand the charges against him and is given reasonable time to prepare his apology.
- The Principal of the College has the discretionary power to inform the student’s family about the student’s offence and the penalty imposed on the student, if he deems that this information will ultimately be beneficial to the improvement of the student’s current and future behaviour.
- The decision to permanently expel a student from the College rests solely with the tutors’ assembly. In a likely case, if the Principal holds any reservations about this penalty, he is entitled to send back the decision for review by the tutors, whereby the penalty imposed by them becomes final. A student permanently expelled is not entitled to the refund of any tuition fees, dues or other payments which he may have advanced to the college. The student may request and obtain from the college a study certificate, stating his course and the year of study.
DISCIPLINE, RIGHTS AND OBLIGATIONS OF STUDENTS
DISCIPLINE
The Management of the College expects students:
- to be polite and civil and to respect the Principal, the tutors/lecturers and the personnel of the college in general.
- to show self-respect, responsibility and respect for the personality of other students irrespective of gender.
- to respect and appreciate the premises and the property of the College.
- not to provoke or harass in any way their fellow students and in general not to endanger the lives or the bodily integrity of the lecturers or their fellow students with their actions.
The Management and the Teaching and Administrative personnel of the College embrace all the students with love and affection and in all their actions they are guided by the good interest, the progress and well-being of the College students.
RIGHTS AND OBLIGATIONS OF STUDENTS
- Every student of the College has the right to be instructed in the course to which he/she has been accepted, and the College is obliged to provide them with learning in the best possible way, by employing qualified and fully trained staff, suitably equipped laboratories, a library and other general means that are considered necessary for their education and training.
- Every College student has certain rights and obligations that are directly connected to their capacity as students and remain in force throughout their studying at the College. Every student has the right to think and act freely within the College campus, provided they do not break the Regulations and comply with the recommendations of the competent College authorities. The students should not obstruct the normal functioning of College services, nor take actions that are likely to harm property assets of the College or endanger the bodily integrity of persons within the College premises. The behaviour of students must be in accord with the Work Regulations of the College.
- The information kept in the College records regarding the person of a student are considered confidential and are not made public, save with his/her written consent. The College may provide the Ministry of Education and Culture or other state agencies with general information concerning the students when so requested. Every student is entitled to ask the College for a written attestation of particular information related to his capacity as a student, such as detailed subject grades, study certificate and year of study.
- Students are obliged to respect academic propriety and not appropriate part or the entire intellectual work of others. Such actions as cheating at exams, falsifying and forging information or documents, are considered punishable acts and are referred to the Disciplinary Committee of the College.
- Upon enrolment at the College every student automatically becomes a member of the Student Union of the College. Students are also entitled to form special Student Clubs for the promotion of cultural, athletic or professional purposes. A prerequisite for the setting up of special Clubs is the approval of their aims and activities by the College authorities. Participation in the special Student Clubs is free for all students. Student Clubs function and carry on their activities during the students’ free time.
- In order for a student of the College to acquire any rights he/she must fulfill all obligations towards the College. The maintenance of the College is wholly dependent on tuition and other fees and dues payable by the students.
- Students are obliged to pay the tuition fees and dues approved by the Ministry of Education and Culture within the time limits set by the College. Failing to pay the tuition fees in time might deprive the student of the right to sit for exams, to have his/her semester or year results communicated to them or to be provided with a Study Certificate, a Diploma or any other certificate by the College, until they fully meet their undertaken responsibilities regarding the payment of tuition fees and any other specified fees.
- Tuition fees are paid according to the procedure communicated to every student upon their enrolment at the College.
STUDENT INSURANCE
- All students studying at KES COLLEGE are without exception obliged to take up insurance against any accident that might occur to them during their arrival at the College, during their studying at the College or during their return from the College. The insurance of all students is arranged by the College through a collective contract with an insurance company covering all students and the amount of the insurance premium is proportionately charged to each student in addition to the tuition fees. If a student takes up a personal insurance, he must provide the College with a copy of his insurance policy agreement at the time of his enrolment.
- The fees for this insurance are paid by each student at the time of enrolment at the College and in any case before the lessons begin.
EXAMINATIONS
GENERAL REGULATIONS
Student evaluation procedures are continuous and aim at ascertaining the students’ degree of knowledge and their level of understanding the material taught, as well as their ability in certain subjects to apply a series of skills and techniques both in ordinary and extraordinary situations.
In consequence, the students are expected to provide convincing arguments on the subjects of their study course, to write comprehensively, to understand and use a range of basic concepts and to apply corresponding skills that require practical situations in the professional sector toward which they are geared.
The students are also examined and evaluated for their ability to appraise and interpret tentative situations and to think and communicate effectively. The mere reproduction of facts or knowledge that have been learnt by heart will not suffice.
The above elements for evaluation are collected by the evaluating tutors from the daily attitude of every student towards each subject, from written assignments set by the tutors, from the weekly or monthly written test carried out on each subject, from the record performance in laboratory work and from the corresponding ability of the student, as well as from the evaluation of the project submitted each year by the student and from the results of formal technology and laboratory examinations.
MARKING SCALE
The marking scale on the basis of which the students are evaluated and their performance is marked, is the following:
| Distinction |
90-100 |
| With merit |
80-89 |
| Good |
70-79 |
| Pass |
60-69 |
| Fail |
10-59 |
FORMAL WRITTEN SEMESTER EXAMS
Examination material and record evaluation
- Examination material:
The examination material in theory subjects as well as inlaboratory subjects is that prescribed by the official syllabus of each study course for every semester. In the courses where an annual mode of syllabus is being followed, the examination material is that scheduled to be taught by every lecturer during the corresponding semester.
- Evaluation of laboratory subjects:
In specialization subjects the content of which is composed of technology [theory] and laboratory work, examinations are held as much for technology [theory] and laboratories. Each part of the examination is evaluated separately and the marks for technology [theory] and laboratories are recorded apart [in a different column] in the Book of General and Special Report.
Formal written examinations:
1st Semester
Examinations |
The second fortnight of January |
2nd Semester
Examinations |
The second fortnight of May |
2nd Exam Series
1st Semester |
For students who prove that they were unable to take the exams of the 1st semester due to serious illness |
Important note: In order to sit for the 2nd series of 1st semester written exams the student is required to make an application to the person in charge of the study course three [3] days before the normal commencement of the specific examination at the latest. The application for the 2nd series of exams for the 1st semester must necessarily be accompanied by a doctor’s certificate stating the date and the kind of illness suffered by the applying student.
- September Re-sit Examininations: The students referred to the September re-sits are those who either did not sit for the 2nd semester exams in May or did not attain an overall result above the 60 mark in one or more subjects throughout the year. Also referred are those whose attendance is deemed to have been inadequate, as stipulated by the current regulations. Students whose aggregate marking for the year is below the 60 pass, may re-sit for the subjects they failed.
- "The grades for a subject [in continuous evaluation as well as in the written semester exams] are submitted to the person in charge of the study course in special report gradings, are co-signed by the person in charge together with an inventory, and kept in files in the permanent archives of the College for five years, which is the normal time span between two Educational accreditations. The report gradings are submitted to the Academic Committee for endorsement.
- If the grades for a subject show a statistical disagreement of two standard deviations from the average, that is if two thirds of the students that took an examination in a given subject fail to pass, then the Academic Committee appeals to the Ministry of Education and Culture to ask for permission to modify the grades. The decision of the Ministry is final.
[Circular of the Ministry of Education and Culture dated 7.6.1999 indicated by M.E.C. 139/820E and M.E.C. 139/81/3L on the subject of "Enrolments, examinations and promotions and related subjects"]
- The semester evaluation is communicated to the students the soonest possible and certainly before the commencement of the next semester. The examination results for students with outstanding debts to the College or other discrepancies are not communicated until all such debts and discrepancies are settled.
Note: Second series of exams for the 2nd semester do not take place and therefore students who for any reason did not sit for the 2nd semester exams are referred to the September examinations.
- “Within seven days from the announcement of the results, the student is entitled to appeal against his grades to the Academic Committee. The A.C., having first obtained permission from the Ministry of Education and Culture, shall decide the appeal and register its decision in the relevant minutes. The revised grades will be recorded in the Book of Special and General Report as a separate entry. The same will be done with the marking records that are kept in the school archives for a five-year period.
The final marks endorsed/approved by the A.C. shall be transferred to the student’s transcript of academic record.
REGULATIONS FOR FORMAL WRITTEN SEMESTER EXAMINATIONS
STUDENT OBLIGATIONS
Every student participating in examinations organized by KES College is obliged to be familiar with the examination regulations.
RIGHT TO PARTICIPATE IN THE FINAL WRITTEN EXAMS
The right to participate in the Written Examinations of any semester is reserved for those students who have fulfilled the subject requirements as laid down in the College rules.
PROGRAMME OF EXAMINATIONS
Students are obliged to know the day, the time and the place for each examination in which they will sit. The timely arrival at the place of examination is to the benefit of the students.
TIME OF ARRIVAL AT THE EXAMINATION
A 15-minute delay of arrival at the place of examination after the hour of commencement is allowed only in exceptional circumstances and at the discretion of the person in charge of the examination.
GENERAL DIRECTIONS
- Students sitting for the examination are obliged to carry with them a valid student ID card, which they must present to the person in charge of the examination when requested to do so.
- Candidates are obliged to comply with the instructions given them by the person in charge of the examination regarding the smooth conduct of the examination.
- Inside the examination hall the students are obliged to take the seat that the person in charge of the examination is likely to indicate to them.
- Only sheets of paper provided by the person in charge may be used in the examination. For draft notes students may use only sheets of paper provided by the person in charge of the examination.
- Answers must be written clearly in black or blue ink.
- Smoking in the premises of the examination is strictly forbidden.
- The carrying of briefcases and other similar objects into the place of examination is prohibited.
- The carrying in the examination place of books, manuals, instruments etc is prohibited, unless the instructor has issued an announcement to the contrary.
- In cases where the use of a calculator is allowed, the following must be observed:
1. The machines are manual, noiseless and equipped with their own power charge.
2. It is forbidden to use information stored in a programmed memory when this information is related to the examination.
IRREGULARITIES IN EXAMINATIONS
Any conversation or communication in any other manner, any exchange of objects or collaboration between students is prohibited during the examination. Any student violating any of the above prohibitions shall be expelled from the room and excluded from the specific examination or may even be referred to the Disciplinary Committee at the discretion of the person in charge of the examination. The person in charge of the examination has the right to confiscate notes or other objects that have been used or brought illegally into the place of examination.
DEPARTING FROM THE EXAMINATION
- Leaving the place of examination is permitted only after 30 minutes have lapsed since the time the examination started.
- A student leaving the examination room is obliged to surrender all the sheets of paper given him, including the written examination paper.
- A student withdrawing from the room is not allowed to return.
END OF EXAMINATION
- Students completing the examination before the set time are obliged todistance themselves immediately they get out of the room.
- When the person in charge of the examination announces the completion of the examination time, the students are obliged to cease writing and surrender all the sheets of paper they were given to the person in charge of the examination, as well as anything else given them by the College.
PLAGIARISM
- Where part of the examination is constituted by a written project undertaken by a student in his own time, the work surrendered must be exclusively that of the student and generally governed by academic propriety.
- Plagiarism, that is the presentation of other people’s thoughts or work as one’s own, is forbidden.
EXAMINATION RESULTS
The results of the examination are communicated to the students the soonest possible and in any case before the commencement of the next semester.
Examination results for students with outstanding debts to the College are not communicated until all discrepancies are settled. This provision is equally valid for promotional examinations and examinations for obtaining a qualification.